WELCOME TO YOUR DISTRICT CONFERENCE AND REUNION

We are soon approaching our ‘reunion’ as we come together to share memories of our year and celebrate the achievements of Rotary District 5020 at the annual District Conference.  
 

When

May 3 through May 5th, 2018 (with optional overnight accommodations for Saturday night)

Where

Tacoma Washington - All details have not been finalized - Please check back for updates
Your Rotary club is responsible for your transportation to the District Conference. 
 
ACCOMMODATION:   All of our RYE group will be staying with the Youth Exchange Committee - accommodations have yet to be finalized.  

Weekend Agenda

The following is a summary agenda for the entire session and may change without prior notice: 
 
ARRIVAL:   Please make arrangements to arrive by TBA on Thursday, May 3.   We will be rehearsing the ‘opening flag ceremony’.
 
DEPARTURE:   Please make arrangements to be picked up no later than 9:00 a.m. on Sunday morning, May 6.   Some clubs may plan to have you return on Saturday evening if your transportation is not staying on Saturday night.
 
CLOTHING:  There are several events planned during your time at the conference.   Please check this list carefully…
  • Blazer (with pins) for opening flag ceremony
  • Rotary District 5020 hoodie for casual wear
  • Swim suit----for swimming pool
  • Work clothes and footwear for the Service Project
  • More formal wear for the Gala Banquet (clothing should be fitting for a more formal occasion…boys:  dress shirt / dress pants…girls: dress or skirt /blouse
  • Regular clothing that you would pack for most travel
 
DOCUMENTS:   If you are travelling from Canada please remember your PASSPORT and VISA. 
 
PHONES:   If you have a cell phone you will bring with you----please forward me the number.   Students travelling from Canada---be aware of roaming charges unless your phone is shut off.
 
MONEY:   You won’t need much spending money----
 

 Schedule of Events*

Thursday May 3rd 
3:30 pm:      Gather at TBA---- 
4:00 pm       Flag ceremony rehearsal
6:00 pm:      Opening:  Flag Ceremony 
 
7:00 pm:      Dinner and Games at the Conference Center 
 
 
Friday May 4th
7:00 am:       
 Continental Breakfast
8:30 am:  
 Some students will act as guides / Friendship Centre hosts…..
 
 Most students will participate in a Service Project
 Details will be provided in the next bulletin
11:45 pm:
 Lunch
1:00 pm:         
Some students will act as guides / Friendship Centre hosts…..
 
Afternoon activities:   details will be in next bulletin
 
Thank You Card session
6:00 pm
Pizza Dinner
Pool Gathering / Activities
 
Saturday May 5th
7:30 am:        
Plated Breakfast
7:45 am:
Conference Sessions Begin:   Attend first speaker session
9:45 am:  
TBD
1:00 pm:
Return to Conference Centre
2:00 pm
Memorial Service
3:00 pm
Activities
6:00 pm:
No Host Reception:   Mix and Mingle with Rotarians
7:00 pm:
Celebration Dinner and District Governor Installation
9:00 ….          Dance / Final Evening as a RYE Group
Sunday May 5th
 
9:00 am:   Departure for home.
 
Remember that all dates and activites are subject to change - this is only for advanced planning purposes at this time.
 
 
 
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