WELCOME TO YOUR DISTRICT CONFERENCE AND REUNION

We are soon approaching our ‘reunion’ as we come together to share memories of our year and celebrate the achievements of Rotary District 5020 at the annual District Conference.  
 

When

May 3 through May 5th, 2018 (with optional overnight accommodations for Saturday night)

Where

Tacoma Washington - Murano/Conference Center
Your Rotary club is responsible for your transportation to the District Conference. 
 
STUDENT ACCOMMODATION:   All of our RYE group will be staying with the Youth Exchange Committee - accommodations are all arranged and paid for by the RYE Committee  ~ 
MARRIOTT HOTEL
1515 Commerce St
Tacoma, WA 98402
253-591-9100
 

YEOs: Download the Registration Form Here

Weekend Agenda

The following is a summary agenda for the entire session and may change without prior notice: 
 
ARRIVAL:   Please make arrangements to arrive by 4:30-5:30 PM on Thursday, May 3.   Students are to be dropped off at the Marriot Hotel to meet the committee.
 
DEPARTURE:   Please make arrangements to be picked up no later than 10:00 a.m. on Sunday morning, May 6. from the Marriott Hotel.   Some clubs may plan to have you return on Saturday evening if your transportation is not staying on Saturday night.
 
CLOTHING:  There are several events planned during your time at the conference.   Please check this list carefully…
  • Blazer (with pins) for opening flag ceremony
  • Rotary District 5020 hoodie for casual wear
  • Swim suit----for swimming pool
  • Work clothes and footwear for the Service Project
  • More formal wear for the Gala Banquet (clothing should be fitting for a more formal occasion…boys:  dress shirt / dress pants…girls: dress or skirt /blouse
  • Regular clothing that you would pack for most travel - something you would wear to school
 
DOCUMENTS:   If you are travelling from Canada please remember your PASSPORT and VISA. 
 
PHONES:   If you have a cell phone you will bring with you---- Students traveling from Canada---be aware of roaming charges unless your phone is shut off.
 
MONEY:   Some spending money----we will have some time downtown to do a little shopping.
 

 Schedule of Events*

Thursday May 3rd 
4:30 - 5:30 pm:      Drop off at the Marriott Hotel (address listed above) 
5:30  pm                 Dinner - casual/school clothes
7:30  pm:                Students gather for the evening to socialize
 
11:00 pm:               All students in rooms for the night - no leaving your rooms after check in
 
 
Friday May 4th
6:45 am:       
 Leave hotel to join conference for Breakfast
9:00 am:  
 Leave for Service project -
 
 Students will participate in a Service Project in the Park
 Wear work type clothes that can get dirty - good shoes
11:45 pm:
 Lunch will be served at service project
1:30 pm:         
Return from Service Project
4:30 pm
Gather to leave for the LeMay Museum/flag ceremony
 
Students to wear nice clothes and your Rotary Blazer!
7:30 pm
Back to the hotel Box Dinner
Gathering / Activities
11:00 pm         Students in rooms for the night - must stay in rooms
 
Saturday May 5th
7:30 am:        
Plated Breakfast at the Murano/Conference Center
8:45 am:
Conference Sessions Begin:   Attend first speaker session
9:45 am:  
Explore Downtown Tacoma - some shopping
11:45 pm:
Return to Conference Centre for lunch and speaker
1:30  pm
History Museum/Glass Bridge
4:00 pm
Return to Marriott Hotel to get ready for evening
5:40 pm:
Meet in lobby to walk to Murano - Mix and Mingle with Rotarians
 
Celebration Dinner and District Governor Installation - 
Dress Requirements: Boys: shirt with color (no tee shirts!), dress pants,
and nice dress shoes. Rotary Blazer with pins.
Girls: Nice shirt and pants or dress or skirt. IMPORTANT! Your dress or 
skirt cannot be higher than the width of your hand from the middle of 
your knee. If it is shorter than that you MUST WEAR thick leggings.
You will not be allowed to attend in a dress that is cut low in the front
that shows your cleavage. Dress like an Ambassador...
9:00 ….          Gathering - Final Evening as a RYE Group
11:00 pm      All Students in rooms for the night
 
Sunday May 6th
 
6 - 9:30 am:   Students Departure for home. - Sack Breakfasts will be available - pick up at the Marriott Hotel
10:00 am:      All students have departed the Marriott Hotel with their Rotarian escorts
 
Remember that all dates and activites are subject to change - this is only for advanced planning purposes at this time.
 
Contact Info  
Becky  (253) 314-6971
John (360) 981-1211
Jayne (360) 301-4101
Charlie (360) 301-2356
 
 
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