We are soon approaching our ‘reunion’ as we come together to share memories of our year and celebrate the achievements of Rotary District 5020 at the annual District Conference.  


May 3 through May 5th, 2018 (with optional overnight accommodations for Saturday night)


Tacoma Washington - All details have not been finalized - Please check back for updates
Your Rotary club is responsible for your transportation to the District Conference. 
ACCOMMODATION:   All of our RYE group will be staying with the Youth Exchange Committee - accommodations are all arranged and paid for by the RYE Committee  ~ Please check back for further details, they have yet to be finalized.  

Weekend Agenda

The following is a summary agenda for the entire session and may change without prior notice: 
ARRIVAL:   Please make arrangements to arrive by TBA on Thursday, May 3.   We will be rehearsing the ‘opening flag ceremony’.
DEPARTURE:   Please make arrangements to be picked up no later than 9:00 a.m. on Sunday morning, May 6.   Some clubs may plan to have you return on Saturday evening if your transportation is not staying on Saturday night.
CLOTHING:  There are several events planned during your time at the conference.   Please check this list carefully…
  • Blazer (with pins) for opening flag ceremony
  • Rotary District 5020 hoodie for casual wear
  • Swim suit----for swimming pool
  • Work clothes and footwear for the Service Project
  • More formal wear for the Gala Banquet (clothing should be fitting for a more formal occasion…boys:  dress shirt / dress pants…girls: dress or skirt /blouse
  • Regular clothing that you would pack for most travel
DOCUMENTS:   If you are travelling from Canada please remember your PASSPORT and VISA. 
PHONES:   If you have a cell phone you will bring with you----please forward me the number.   Students travelling from Canada---be aware of roaming charges unless your phone is shut off.
MONEY:   You won’t need much spending money----

 Schedule of Events*

Thursday May 3rd 
3:30 pm:      Gather at TBA---- 
4:00 pm       Flag ceremony rehearsal
6:00 pm:      Opening:  Flag Ceremony 
7:00 pm:      Dinner and Games at the Conference Center 
Friday May 4th
7:00 am:       
 Continental Breakfast
8:30 am:  
 Some students will act as guides / Friendship Centre hosts…..
 Most students will participate in a Service Project
 Details will be provided in the next bulletin
11:45 pm:
1:00 pm:         
Some students will act as guides / Friendship Centre hosts…..
Afternoon activities:   details will be in next bulletin
Thank You Card session
6:00 pm
Pizza Dinner
Pool Gathering / Activities
Saturday May 5th
7:30 am:        
Plated Breakfast
7:45 am:
Conference Sessions Begin:   Attend first speaker session
9:45 am:  
1:00 pm:
Return to Conference Centre
2:00 pm
Memorial Service
3:00 pm
6:00 pm:
No Host Reception:   Mix and Mingle with Rotarians
7:00 pm:
Celebration Dinner and District Governor Installation
9:00 ….          Dance / Final Evening as a RYE Group
Sunday May 5th
9:00 am:   Departure for home.
Remember that all dates and activites are subject to change - this is only for advanced planning purposes at this time.
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