Comox Rendezvous - Mid-year Orientation

 Hosted by the: Rotary Clubs of Comox Valley

Comox Valley Trip
Mid Winter Orientation


Dates: February 22-26 2017


All Inbound exchange students of District 5020 are to join us for an exciting weekend in February.   
This trip is the refresher for the Inbound Students. 
All Inbound Students to attend.




 The following is a tentative agenda of events:



The cost including transportation is paid by your club!


Where: Comox Valley, Vancouver Island, B.C.

Transportation: TBA


Inbound Students Hosted in US

US Students will need to be at the COHO Terminal in Port Angeles by 7:30 AM for the 8:20 AM departure to Victoria on February 22.  All US side students must have their passports, Canadian visa for required countries and the "Certificate of Eligibility for Exchange Visitor (J-1) Status" form (This should be stapled in your passport).  No students will be allowed on the ferry without these documents.


Inbound Students Hosted in Canada

Canadian students will be picked up by bus at various locations as the bus works its way up-island and delivered to Comox Valley in time for Check-In.

 A schedule for pick up time and place will be sent out and posted here once finalized





Canadian and US hosted students will begin their return Sunday. (Bus Schedule to follow)

US hosted students will return on the Coho departing Victoria - arriving in Port Angeles at 5:30PM. (Bus Schedule to follow)



All Itineraries subject to change


Wednesday:     Trip up to Courtenay, with stops for lunch along the way. Upon arrival you will all wear your Rotary blazer/jacket and a nice shirt with your casual clothes you wore up island.

We will be hosted for a family style bar-be-cue by the Rotarians and their families in the Comox Valley area. We will mingle (talk to different people) with our host clubs Rotarians. This is a time to get to know Rotarians and for them to get to know you.

Before dinner we will present our own country flag (flags provided-no need to bring one). After dinner we will have an entertainment show (like at inbound orientation), bring any props, costumes, music, etc you will need to accompany you. At the end of the evening you will be home hosted by a Rotarian, you may be alone or you may have one other student staying with you.


Thursday:         Explore the Comox Valley. Activities planned may include swimming, curling, bowling; ice skating and lots of other fun things. Dinner, an evening activity and then home to your host family


Friday:            Strathcona Lodge during the day.  students must have outdoor clothing that they might get muddy including a warm jacket and sturdy boots. Friday night will be a time to have dinner with your host family. It is a good idea to bring a small thank you gift or thank you card for them when you leave.


Saturday:        Comox Band at the Big House and Orientation.

Activities Saturday night: to be announced. More details about this to come


Sunday:           Return home: US students will be on the 4:00 PM sailing of the COHO. Returning to Pt Angeles by 5:30 PM. Schedule to be announced


Please Bring

US Hosted students:

**US Your Passport and Visa.  US students bring DS-2019-J1

** Valid Canadian Visitor's visa for students from the following countries:  Argentina, Bolivia, Brazil, Chile, Czech Republic, Ecuador, Indonesia, Mexico, Peru, Poland (holders of non-biometric passports only), Taiwan (except holders of the ordinary passport issued by the Ministry of Foreign Affairs in Taiwan that includes their personal identification number),  and Thailand. (Updated Oct 23 2012)

US resident students must have these to enter and return from Canada


ALL Students


Daily activities: Casual clothing:  jeans, sweatshirts, athletic shoes, Swim Suit. Your District 5020 Rotary Sweatshirt


Wed Evening Dinner: Blazer (Your Rotary jacket) Any costume or traditional clothing needed for the talent show.

Friday Activities: Clothing appropriate for outdoor activities. Shoes that are sturdy and can get wet. Warm coat, hat, gloves, and scarf.



   Saturday Night: Casual clothing is appropriate.


You will also need personal funds for purchases (Students will have opportunities to buy small items during the stay), Cameras (There is much to see and ample photo opportunities)


A copy of your first semester school grades:  This can be your report card or a copy of your grades from your school counselor for the completed first semester


Thank you cards or small gifts for your Comox Valley Host Family.




All meals will be provided by host families and Rotarians in the Comox Valley.  If student requires a special diet, please note on the registration form.



Students will be home hosted by Comox Valley Rotarians


Entertainment Show

Students will provide an Entertainment Show for all Comox Valley Rotarians.



Costs will be paid by the Student’s Hosting Rotary Club.


Check back for details. Registration is paid by Students' Hosting Club