Mid Year Orientation

DISCOVER VANCOUVER ISLAND

Your mid-winter orientation will be taking place March 2025 on Vancouver Island, BC.  All Inbound exchange students of District 5020 are to join us for an exciting weekend..  This is a required event and all students must attend.  (Please check back to verify all dates)
 
The committee will have 5 days of exciting activities planned for you while you enjoy the hospitality of the Island. 
 
This trip is an opportunity for the Inbound Students to reconnect with their fellow brothers and sisters in Rotary Youth Exchange and to spend time with their Country Officer. It is a time to review the rules and to find out what we have all been doing since we were last together.  
 
There may also be a "Country Fair", where you will all have the opportunity to tell students all about your country and your exchange. We expect you to all come prepared for this event. To help guide you in what you need, click here to download our expectations.
 

Transportation

All transportation to and from the event will be arranged by your District Youth Exchange Committee in conjunction with your host Rotary Club.  For U.S. students; it is the responsibility of your host club to get you to the COHO Ferry in Port Angeles. Students traveling from the U.S. will be provided with their ticket to cross on the COHO Ferry by the district committee. You will meet a bus on the Victoria side to drive you up island. Canadian students can check here for the schedule for pick up time and place on the island

Cost

The cost including transportation has been paid by your club from their Annual Activity Fee.

Inbound Students Hosted in US

US Students will need to be at the COHO Terminal in Port Angeles by 7:30 AM for the 8:20 AM departure to Victoria on Wednesday.  All US side students must have their passports, Canadian visa for required countries and the "Certificate of Eligibility for Exchange Visitor (J-1) Status" form (This should be stapled in your passport).  No students will be allowed on the ferry without these documents. Check before you leave home that you have them!

Inbound Students Hosted In Canada

Canadian students will be picked up by bus at various locations as the bus works its way up-island and delivered to Comox Valley in time for Check-In. Students living in the Comox Valley and North will meet the group in Courtenay at a specified time and place to be announced.

Agenda

 
The following is a summary agenda for the entire session and may change without prior notice: 
 
Wednesday 

All details will be added upon confirmation

Thursday
All details will be added upon confirmation
 
Friday
All details will be added upon confirmation
 
Saturday

All details will be added upon confirmation

Sunday
Return home: US students will be on the 4:00 PM sailing of the COHO. Returning to Pt Angeles by 5:30 PM. Schedule to be announced. All U.S. students will be met by their host club drivers in Port Angeles by arrival time to transport back to their own homes.
 

Please Bring

 

Daily activities: TBD

Wed Evening Dinner: TBD

Thursday Activities: TBD

Friday Activities: TBD

Saturday Activities: TBD

Saturday Night: TBD

Check out the clothing list and share it with your host family; you will be able to borrow items you may not have!

 

You will also need personal funds for purchases (Students will have opportunities to buy small items during the stay), Cameras (There is much to see and ample photo opportunities)

A copy of your first semester school grades:  This can be your report card or a copy of your grades from your school counselor for the completed first semester

Thank you cards or small gifts for your Comox Valley Host Family.

Meals

All meals will be provided 

Accommodations

TBD

Entertainment Show

TBD
 
 
Inbound Student Menu
LTEP Inbound Student Resources
Photo Albums
 
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