WHAT TO EXPECT
Your outbound orientation will be taking place March 23rd and 24th 2019 at The Inn at Laurel Point, Victoria, Canada. This mandatory meeting will provide you with critical training of all Outbound Students wishing to participate in exchanges in 2019-2020. Saturday Lunch and Dinner/Sunday Breakfast and Lunch for student and parents are included in the outbound flat fee. All details and information are subject to change without prior notice. It is the responsibility of the reader to confirm all details contained on this page.
Who Should Attend?
All Outbounds for 2019-2020 must attend. All Outbound Alternates not already placed are invited to attend. If there is sufficient openings for placement of alternates we will place them before this summer. Your registration will be funded from your outbound flat fee. Rebounds that are invited and wish to attend will be used for the training sessions on Saturday and Sunday. Club Exchange Representatives (Lunches and Sunday breakfast are included) and are encouraged to attend and are expected to coordinate student’s transportation to Victoria. Also, please help make sure that all Outbounds have at least one parent in attendance for all of the seminars during the weekend.
Weekend Agenda
The following is a summary agenda for the entire session and may change without prior notice:
Sunday
Saturday
9:00 AM Registration opens at the Inn at Laurel Point. Canadian students are encouraged to arrive to register before arrival of US students
10:00AM Coho Ferry arrives, registration for US students
10:15AM Opening Remarks
10:15 AM Rebound Student Meeting
10:45AM Training Sessions begin for Outbounds
12:30PM Lunch for all attendees
1:10 PM Training Sessions resume
2:50 PM Break for coffee, refreshments
3:00 PM Training Sessions Resume
5:00 PM Training Sessions adjourn
6:00 PM Dinner – Students and Parents and District Committee (Prepaid tickets required for visiting Rotarian) See notice above
7:00 PM Outbound Student Activity - Students and Committee Only - Parents are excused for the evening
Sunday 7:30 AM Continental Breakfast -room to be announced.
8:00 AM Training Sessions resume
10:00 AM Break for coffee – hotel check out
10:30 AM Training Sessions resume
12:15 PM Lunch - at the Inn - Room to be Announced
12:50 PM Training Sessions resume
2:20 PM Questions and Summation
2:30 PM Graduation
2:50 PM Adjournment
4:00 PM Coho Ferry Departs
Looking To Stay Over In Victoria?
Parents will be responsible for their own and their child's overnight accommodation. A special room rate may be available from the Inn at Laurel Point. Be sure to tell them you are with the Rotary Youth Exchange Group when you book to receive any special rate they may be offering. We have reserved a block of rooms but any unreserved rooms will be released on February 9th. The Outbound Orientation will be taking place at The Inn at Laurel Point, Victoria, Canada You can call toll free +1-250-386-8721 or email reservations@laurelpoint.com to make a reservation.
Registration
Total costs are included in outbound fee paid by student - no additional fee. Program Fee & Agreement on the RYE home page. Lunches for Saturday and Sunday, Saturday night dinner and Sunday Breakfast for student and parents are included. Your registration fee also includes all printed material. Visiting Rotarians and student’s siblings must pay in advance $35.00 US or $35.00 CDN per person for the Saturday dinner. Please contact appropriate countries registrar on registration form for details.
Getting To Your Orientation
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Finding The Inn at Laurel Point
The Inn at Laurel Point is located about 3 blocks from the COHO Ferry Terminal.
For US families exiting Canada Customs, just come up the stairs to Belleville Street. Proceed west (right) and continue onto the Laurel Point Path. Turn left at Montreal Street. The hotel is on the right. If you are bringing your car off the ferry you will need to turn right on Belleville, take a slight left onto Pendray Street which will curve to the right and turn into Quebec Street. Turn right on Montreal Street and the Inn will be on your left.
For Canadian families, come down the Island Highway, proceed south on Douglas Street to Belleville. Turn right at Bellville take a slight left onto Pendray Street which will curve to the right and turn into Quebec Street. Turn right on Montreal Street and the Inn will be on your left. There is limited parking around the hotel.
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Finding the M. V. COHO (Blackball Ferry) Terminal in Port Angeles
The Coho Ferry departs from the terminal in Port Angeles for Victoria daily at 8:20AM returning to Port Angeles at 4:00PM between October and May. Crossing time is approximately 95 minutes, subject to weather conditions. For US families taking the Coho, come down Highway 101 into Port Angeles. Turn right at Lincoln Street, going one block to Railroad Ave. Turn left, and the terminal is just beyond the Landing Mall. Parking is available at various lots off Railroad, including the Budget Lot across the street. Click Coho Ferry to find out rates. Blackball Ferry accepts credit cards, cash or traveller's checks. No Debit cards. Foot passengers should be in the lobby with tickets purchased at least 20 minutes before sailing,