Youth Exchange Team Training

Bring the Team!

Is your club interested in learning more about this program? Do you know the difference between the long-term and short-term programs? What best practice can your club share with others or learn from others? Learn how the lives of the students, the club members and the community are changed by being involved.

We offer several training opportunities throughout the year. Click Here to view the Youth Exchange Team training session presented at the District Training via Zoom in 2020.

Next; join us for either the two online trainings or one of two in person trainings (Due to the Covid-19 Virus, the in person trainings are cancelled until further notice)– held annually in both British Columbia and Washington. We encourage clubs to register a team including the President or President-elect. Registration link is at the bottom of the page along with the training content.

Typical Agenda

Outbound Student Recruiting:

LTEP --- STEP ? What is the difference?

Why should I recruit for the Short Term Program?

Why should I recruit for the Long Term Program?

Learn new ways to find the best students to be Rotary Ambassadors.

Timelines; practices and tips

Preparing your student to depart for a year or a summer

Tips on the best applications your student can submit

Student and YEO time lines

Connecting the Outbound Student to the club before they go, while they are gone and when they return

Sources to assist the student in finding Language courses and where they can practice before they go

Best Practices in Recruiting New Host Families:

Resources for finding Host Families and getting referrals

Inbound Student:

Preparing your club and families for welcoming your inbound student

All that paperwork! How to make it smooth and easy.

Inbound Student's calendar for Rotary district events

Connecting your student to your club

Non Rotary travel requests for the student - how to handle them

Saying Good-bye

Website

Finding your way around the www.rye5020.org website

YEAH!

Finding your way around the Youth Exchange Administration Hub database

Questions and Answers

Plenty of time to ask questions and plenty of seasoned Youth Exchange team members to learn from

Registration

Online Registration Details

Session 1 Registration

Session 2 Registration

Log on to the Online training Here

~~Download In Person Registration form here~~

Youth Exchange Officer

Youth Exchange Counselor

Typical YEO Year

Host Family Selection Best Practies

Host Family Vetting Practices

Volunteer Screening

Youth Protection Information

NAYEN

Department of State Secondary Student Exchange Regulations

Youth Exchange Officers Manual

YEO and Student Calendar 2021-2022 Program Year

CA Custodian/Parent Sample Form

CA Custodian/Parent Official Required Form

CSIET Letter of Certification

Department of State Local Coordinator Training Material

District Level Outbound Application Registration Form

Host/Travel Information Form

Inbound Activity Fee

Inbound Student Travel Request Form

Officers Guide to LTEP

Officers Guide To STEP

Rules & Conditions General

Rules & Conditions -Additional D 5020

QuickTravel Reference - US Students

Quick Travel Reference -Canadian Students

Student Contract Template

Student Contract Sample

Youth Exchange Team Training and Workshop

Outbound Recruiting Assistance

Outbound Recruiting Flyer

Outbound Scholarship Recruitment Power Point

YE Program Videos

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